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Remnants of Hope

Remnants of Hope Official Guild Structure

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Primary Leadership Positions:

  • High Elder
  • Elder Council

Secondary Leadership Positions:

  • Division Commander
  • Department Officer

Basic Positions:

  • Assistant
  • Member
  • Trial Member

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High Elder:

The High Elder is the head overseer and moderator of the entire community. In tandem with his/her elected Elder Council, he/she is expected to help run the community successfully. The High Elder is expected to be an active adviser to the Elder Council on all matters of discussion. The High Elder is the face of the Community and their speaker.

The High Elder is the moderator and overseer of the entire Elder Council.

 

  • Looked upon to provide guidance and wisdom for Members and Guild Leadership alike.
  • Granted ALL administrative access to the Website, Forums, TeamSpeak3 Server, and In-Game Features.
  • The High Elder is the Guildmaster/Leader in all forms of in-game guild/clan system should he/she actively participate in them. Should the situation occur where this is not the case, an Elder Council member will take the role. In the rare occurrence that no Elder Councilor is available, the Division Commander will be appointed as the Guildmaster/Leader.
  • Allows each Game Division to run under the watch of the Division Commander outside of major conflicts and/or when assistance is requested.
  • Oversees the Elder Council to ensure they are allowing the Division Commanders to act as the Game Leaders for their respective games. High Elder will ensure the Elder Council remains focused on the Remnants of Hope Gaming Community and is adhering to the Elder Council Policies, whilst the Division Commanders focused on everything within their game.
  • Expected to attend and lead Community Assembly Meetings

 

Because of the nature of the leadership positions, and the possible conflicts that can arise, RL/Online relationships are restricted at this level. Remnants of Hope would prefer to prevent any problems that might occur from bias when it comes to administrative decisions within the guild. For that reason, the High Elder is not allowed to be in a relationship with an Elder Council Member or Division Commanders.

 

The High Elder may veto any guild structure change and/or Elder Council Policy change proposed and approved by the Elder Council within three days of the vote being finalized. The High Elder must state in the proposal the reason why they are vetoing. If the Elder Council disagrees with the veto, they may begin an override process.

  • If the Elder Council wishes to override the veto, they must present the motion to the community for a vote. The vote will run for 5 days.  If greater than 2/3rds (66%) of the total votes are in favor of the change, the veto is overridden and the motion is passed.
     

Election Protocol:

 

Spoiler

 

Should the High Elder step down or be removed, there will be a nominating and voting process that will ultimately determine who becomes the new High Elder. To be an eligible candidate, one of the following criteria must be met:
 

  • Hold a current position as either an Elder Councilor, Division Commander or Department Officer
  • Receive a minimum of 5 unique nominations.  Nominations must be documented; rank of nominating member is irrelevant (exception: see Trial Member information below).
  • The exiting High Elder may nominate a candidate.  The nominated candidate is automatically entered on the ballot, provided nominee accepts and chooses to participate in the election.  The exiting High Elder forfeits this privilege in the event he/she is forcibly removed from the High Elder position.
  • Elder Council members, Division Commanders, and Department Officers who have accepted their current position and rank within 45 days of the High Elder position vacancy are ineligible to run.  This requirement ensures a reduced turnover rate in leadership positions. Continuity of leadership within the guild, its Divisions, and its Departments is essential for balance and efficiency within our leadership. Exceptions to this requirement can be made at the approval of the Elder Council on a case by case basis.
  • Have 6+ months of uninterrupted service within the Community. This date will be determined by the day your most recent application was fully accepted from the Trial process.
  • You are not eligible if you have an active probation or Elder Council stipulation preventing you to hold a leadership position. 
  • High Elders will be elected for a term no greater than six months. There will be no limit to how many terms a person may serve, consecutively or non-consecutively, as a High Elder. On the first day of the month preceding the end of term, applications for the position will be opened. The following must be included in the announcement of the High Elder applications opening:

 

The High Elder must indicate if they wish to seek another term.

 

A two-week period for potential candidates to apply, ending on the 15th of the month.

At the end of the two-week application acceptance period, depending whether-or-not the current High Elder seeks another term and depending on the number of eligible candidates who are nominated, one of the following will occur:

 

  • If the current High Elder seeks another term and there are no eligible candidates who applied, the current High Elder is automatically re-elected as High Elder.
  • If the current High Elder seeks another term and one or more eligible candidates are nominated, an election will occur. During the election, the High Elder is not allowed to use any forum/admin permissions or forms of communication that are not readily available to all candidates to campaign or promote him or herself.
  • If the current High Elder does not seek another term and two or more eligible candidates are nominated, an election will occur.
  • If the current High Elder does not seek another term and only one or no eligible candidate is nominated, the election will be suspended until at least two eligible candidates are nominated. If this does not occur before the end of the current High Elder's term, the office will be vacated until a time when the requirements for an election are met.

 

Eligible candidates reserve the right to decline the nomination. Two eligible candidates are required before the election may be held. After the nominees for the High Elder position are set, each candidate will be required to write a statement no longer than 700 words on why he/she should be elected to become High Elder. After each nominee posts their statement, voting will be frozen for 5 days for a community Q&A. The Q&A can consist of questions directed at an individual nominee or to all the nominees. The Elder Council reserves the right to organize a formal Community Assembly Meeting to have the Q&A's be more direct. After the the Q&A is complete there will be a 7 day community wide vote (with the exception of Trial Members and Elder Councilors.).  If the ballot consist of 3 or more members, a candidate must win 50% of the vote to be elected High Elder. Should this not occur, a runoff election will be held as soon as possible between the top two candidates.

If an election includes 3 or more candidates, and none of the three or more candidates successfully accumulates a 50% or more vote, the Elder Council will commence a special run-off election. The details are as follows:
 

  • The top two most voted candidates will enter in a new ballot.
  • Voting process will be open between 5 to 14 days; Elder Council will determine the date at their own discretion.
  • If the first election between two candidates ties, or a run-off election ties, the Elder Council will conduct a vote. Both candidates will be given the opportunity to address the council. Afterwards, the Elder Council will vote. In the event of a tie, the outgoing High Elder will provide the tie breaking vote.
     

Ineligible voters?

  • Trial Members

Trial Members are prohibited from voting as it will be required and encouraged that a vote will be submitted by a member who is familiar with the community. Trial Members are eligible to vote if their Trial Phase that promotes them into a Full Member finishes prior to the voting deadline.

 

 

Removal Protocol:

 

Spoiler

 

In the event the High Elder demonstrates that he/she can no longer carry out his/her duties towards expectations, the Elder Council may initiate a vote to remove him/her. The vote needs to hit certain criteria in order for it to be successful. The Elder Council can convene and initiate a documented vote that must take place in the private message system on the forums. The Private Message must then be saved and if successful posted onto the Elder Council Private Boards for documentation. The details on how voting will work with the Elder Council is as follows:
 

Three Elder Council votes are needed in order to remove the High Elder.
If Elder Council vote is below 50%, the removal is shelved for 30 days. However, other removal protocols with other member groups can begin a removal vote.
 

A petition can be made by members outside of the Elder Council. With at least 25+ unique signatures, the Elder Council will automatically be put in a voting process stated above. Any non-Elder Council members will count as a unique signature.
 

Should a process of removal for a High Elder, Elder Council, Division Commander, or Department Officer already be in motion. Another removal process within the same chain of command may not be started until the current one has ended.  This prevents the possibility of having retaliatory removal processes begun. Votes for removal should be concluded within three days of the start of the process.

 

 

Elder Council:

The Elder Council is a team of four, expected to make decisions for the betterment of the community.  The Elder Council's job isn't to always agree with one another, but rather have the ability to compromise consistently for the betterment of the Remnants of Hope. They are the primary leadership body of Remnants of Hope.
 

  • Consists of 4 members. This number may be raised or lowered as needed with an amendment.
  • Maintaining and overseeing the community as a whole, including, but not limited to, settling disputes, making policy changes and creating policies.
  • Enforce Policies and Regulations when necessary, individually and as a cohesive unit. Issue warnings/probation to any member when warranted. (Refer to Disciplinary Policy)
  • Review and vote on proposals that have been presented to the Elder Council by its' members.
  • Individually, each Elder Council member reserves the right to take administrative action in extreme circumstances as long as it is documented and reported immediately within the internal EC Forums.
  • Moderator to the High Elder and the entire Community first, individual games second priority
  • Allows each Game Division to run under the watchful eye of the Division Commander outside of major conflicts and/or when assistance is requested.
  • Responsible for overseeing any changes to the guild hierarchy/leadership structure. This decision may be passed down to other tiers of leadership if determined to be appropriate. Changes include adding/removing departments, divisions, or officers.
  • Expected to attend Community Assembly Meetings and lead them if the High Elder is not present.
  • Is able to create positions outside of the guild structure for specific duties.
  • Elder Councilors may NOT hold a permanent position as a Department Officer or Division Commander. However, the High Elder may appoint an Elder Council member to serve as acting Division Commander should the position be open. An election must be held to find a new Division Commander, however the Elder Council member may serve until the election is concluded. Two eligible candidates are required before the election may be held.
  • The Elder Council reserves the right to take administrative action whenever they feel as a whole that a situation can compromise the community. A favorable (4-0 or 3-1) Elder Council vote can immediately overturn any decision or lack thereof in a Division. The Elder Council is expected to remain as thorough and keep a line of constant communication at all times with the affected Department and/or Division."
     

Because of the nature of the leadership positions, and the possible conflicts that can arise, RL/Online relationships are restricted at this level. Remnants of Hope would prefer to prevent any problems that might occur from bias when it comes to administrative decisions within the guild. For that reason, Elder Council members are not allowed to be in a relationship with other Elder Council Members, Division Commanders, or the High Elder. Additionally, if an Elder Council is in a relationship with a member, assistant, or department officer within the guild, they will be expected to abstain from decisions if a conflict concerning that member arises.
 

Appointment Protocol:

 

Spoiler

 

 If one or more of the four Elder Council seats becomes vacant at any time, the High Elder will hold an application and an interview process to select a prospective applicant. The High Elder will make an "Announcement" post on the public forums with the requirements and timetable he/she will be taking to elect the Elder Councilor. You are NOT eligible if you have been removed from the Elder Council within the past 90 days. You must fall unto one of the following to be qualified for an Elder Council application:
 

  • Hold a current position or have held a position in past 60 days of Department Officer or Division Commander.
  • *Receive a minimum of 5 unique nominations.  Nominations must be documented; rank of nominating member is irrelevant (exception: see Trial Member information below).
  • Majority  nomination from remaining Elder Council.
  • Have 6+ months of uninterrupted service within the Community. This date will be determined by the day your most recent application was fully accepted from the Trial process.
  • Have held an Elder Council position before for an accumulated time of 90 days within the past year. Prior to leaving the Elder Council, you would have needed to submit a proper 14 day notice before stepping down to be eligible. If you have left the guild and decided to re-join in between your previous tenure and now, this part is nullified and you are not eligible.
  • Division Commanders and Department Officers who have accepted their current position and rank within 45 days of the Elder Council position vacancy are ineligible to run.  This requirement ensures a reduced turnover rate in leadership positions. Continuity of leadership within the guild, its Divisions, and its Departments is essential for balance and efficiency within our leadership. Exceptions to this requirement can be made at the approval of the Elder Council on a case by case basis.
  • The High Elder may not run for Elder Council.
  • You are not eligible if you have an active probation or Elder Council stipulation preventing you to hold a leadership position.  All candidates, nominated or not, will receive a brief application and requested to attend an interview. After High Elder reviews all applicants, he/she will officially appoint the new Elder Councilor(s). The High Elder may consult Division Commanders and factor in equal game representation when filling a Council seat vacancy.

 

Removal Protocol:

 

Spoiler

 

Only the High Elder can officially remove an Elder Councilor. He/she must first consult with the Elder Council and seek their opinions prior to any decision taking place. The Elder Council may write up a proposal with details and as much specifics to remove a fellow Elder Councilor. The proposal must ONLY be sent to the High Elder and must have the signatures of the rest of the Elder Council. A few steps can occur once the High Elder reads the proposal.
 

The High Elder can agree to the proposal and sign it, removing the Elder Councilor effective immediately.

He/she can veto the proposal, giving specific reasoning on why he/she vetoed the proposal. The Elder Council then has two weeks to go over the reasoning given by the High Elder and determine if the removal is still in their best interests. If so, the Division Commanders will be brought in, and their signatures will be needed. Only then can the proposal be resent to the High Elder.
 

If the Division Commanders are brought into the removal proposal and the Division Commanders unanimously side with the rest of the Elder Council, the Elder Councilor is removed once the High Elder is notified.
 

A petition can be made by members outside of the Elder Council. With at least 15 signatures, the High Elder will immediately review the proposal/petition and give a decision 5 days after the proposal send date.
 

Should a process of removal for a High Elder, Elder Council, Division Commander, or Department Officer already be in motion. Another removal process within the same chain of command may not be started until the current one has ended.  This prevents the possibility of having retaliatory removal processes begun. Votes for removal should be concluded within three days of the start of the process.

 

 

Division Commander:

The Division Commander is essentially the Guild Leader in each game. They have every single administrative power available to them in-game and are expected to be the face for the Community in their respective game, and the representative of their division in matters of policy changes. When it comes to in-game activities and happenings, the Division Commander has the authority to carry out his/her ideas and visions. The Elder Council is expected to take a step back to the Division Commander and entrust them to run the in-game guild as the Elder Council focuses on the entire community.

 

  • Ensure their current Division is functioning properly and up to Community standards.
  • Uphold and enforce guild policies and code of conduct.
  • Have the option to review and participate in discussions involving Code of Conduct and Guild Structure changes.
  • Collaborate with their respective Elder Council, ensuring their role is being done to expectations.
  • Oversees and delegate tasks to respective officers and ensures all Departments are running efficiently.
  • Submits Monthly Division reports to the Elder Council for a written record of events.
  • Expected to be the bridge and voice for their own Division with the Elder Council.
  • Will hold the Guildmaster/Leader title in-game if the High Elder and/or Elder Councilor are not active in said game.
  • Moderates the members in their division. Moreover, Division Commanders are the point of contact for any issues and problems their members may have.
  • Be the face of the community in their game division; show class and represent Remnants of Hope with integrity.
  • Required to vote on Stage III Trial Member acceptance threads for Recruitment.
     

In the event that a Division Commander submits their resignation, or is removed, an Elder Council member may temporarily fill the role as per the rules listed in the Elder Council section.

If a Division Commander must go on a Leave of Absence longer than 3 days, they are required to appoint a current Department Officer or the Elder Council as a temporary Division Commander. This Department Officer will not receive additional in game or forum powers, however is allowed to make decisions as the acting Division Commander. The Division Commander must send a PM to the Elder Council and the High Elder indicating which officer is to be in charge, as well as announce it in their Leave of Absence post. If no Leave of Absence is posted or temporary replacement choice is made, the Elder Council is automatically appointed after three days.  Upon their return, the Division Commander resumes all responsibilities and authority.
 

The Division Commander is allowed to put requirements on Department Officers if they feel it is necessary, such as attendance to officer meetings or monthly reports. Requirements must be reasonable and appropriate.
 

Because of the nature of the leadership positions, and the possible conflicts that can arise, RL/Online relationships are restricted at this level. Remnants of Hope would prefer to prevent any problems that might occur from bias when it comes to administrative decisions within the guild. For that reason, Division Commanders are not allowed to be in a relationship with Department Officers, the High Elder, or Elder Council members.  
 

Election Protocol:

 

Spoiler

 

An Elder Councilor or High Elder will post a thread about the vacancy in the Announcements section of the forums. The thread will not only state the vacancy but reinforce the fact the Division Members of said game will be the primary voters. The Elder Council will accept nominations from members of said game. Special run-off rules will apply. To be eligible to receive and fill out a valid application you must fit the follow criteria:
 

  • Full member for at least 30 days. The time of your promotion from Trial Member to Full Member will be the starting point.
  • Knowledge and understanding of different facets on said game. (PvP, PvE, RP, etc.)
  • The High Elder, Elder Council members, and Department Officers who have accepted their current position and rank within 45 days of the Division Commander position vacancy are ineligible to run.  This requirement ensures a reduced turnover rate in leadership positions: continuity of leadership within the guild, its Divisions, and its Departments is essential for balance and efficiency within our leadership. Exceptions to this requirement can be made at the approval of the Elder Council on a case by case basis, unless it is the High Elder.
  • You are not eligible if you have an active probation or Elder Council stipulation preventing you to hold a leadership position. 
     

The Elder Council will use their discretion and best judgement to formulate the best voting procedures to ensure solely the respective game division members are the active voters. The PM system can be utilized along with a poll in the specific forum.
 

Ineligible Voters?

  • Trial Members
  • Certain Members*
     

Trial Members are not allowed to vote in Division Commander elections. However, should they be promoted during the period where the polls are open, they are then allowed to cast their vote. Members of the respective game division are allowed to vote. However, members of another game division may not vote. The exceptions will be Members who partake in multiple Gaming Divisions are are active in the respective Game Division where the Division Commander election is taking place. The Elder Council reserves the right to take any measure to help moderate votes to eligible candidates.
 

Eligible Voters?

  • Members*
  • Department Assistants*
  • Department Officers*
  • Division Commander*
  • Elder Councilor*
  • High Elder*
     

The asterisk indicates that these ranks are eligible to vote. However, they must be an active participant and member of the respective Game Division for their vote to be validated. If they are not a participant in said Game Division they are not eligible to vote. When in doubt, contact your Elder Councilors and/or High Elder for verification on your eligibility.
 

There will be a one week period for applications, and then that will be followed by one week of Q&A and simultaneous voting.

In an election where there are solely two candidates, majority rules and the winner will be the highest vote getter. In an election of  three or more candidates where no candidate successfully accumulates a 50% or more vote, the Elder Council will commence a special run-off election. The details are as follows:
 

The top two most voted candidates will enter in a new ballot.

Voting process will be open between 5 to 14 days; Elder Council will determine the date at their own discretion.

During the Run-Off, majority rules.
 

After one application for the Division Commander position is received, the application will remain open for a period of 1 week following. If no additional applications are received for the position, the sole applicant, if he or she is deemed qualified, will be appointed by the Elder Council as the new Division Commander effective immediately.

 

 

Removal Protocol:

 

Spoiler

 

If the Elder Council or High Elder feel there is sufficient enough cause, they may request to open an Elder Council Vote. The Elder Council may vote to give notice of removal to the Division Commander, or place the Division Commander in a probationary period. In extreme cases, the Elder Council may vote to immediately remove the Division Commander.
 

A petition can be made by members outside of the Elder Council. With at least 15 signatures, the Elder Council will automatically be put into a vote. The vote must be completed within 7 days, and the Elder Council and High Elder may request further information from both the Division Commander and the chief signature on the petition.
 

Should a process of removal for a High Elder, Elder Council, Division Commander, or Department Officer already be in motion. Another removal process within the same chain of command may not be started until the current one has ended.  This prevents the possibility of having retaliatory removal processes begun. Votes for removal should be concluded within three days of the start of the process.

 

 

Department Officer:

The Department Officer is a position each official Remnants of Hope Game Division will need to have. They are essentially the support for the Division Commander. In short, they are specialists that help maximize certain game aspects for the member base to enjoy on a consistent basis. They are expected to police the guild and help moderate the members should situations arise.
 

  • Specialize in their Department to maximize quality within their Gaming Division (RP/PvE/PvP/Recruitment/Etc).
  • Provide an engaging environment for their respective departments.
  • Appoint Department Assistants.
  • Uphold and enforce guild policies and code of conduct.
  • Encourage in-game activities with use of the forum system, Teamspeak3 and in-game tools.
  • Required to vote on Stage III Trial Member acceptance threads. 
     

If a Department Officer must go on a Leave of Absence longer than 3 days, they are required to appoint a current assistant within their department or the Division Commander as the temporary Department Officer. An assistant  will not receive additional in game or forum powers, however is allowed to make decisions as the acting Department Officer. The Department Officer must send a PM to their Division Commander indicating who is to be in charge, as well as announce it in their Leave of Absence post. If no Leave of Absence is posted or temporary replacement choice is made, the Division Commander is automatically appointed after three days. Upon their return, the Department Officer resumes all responsibilities and authority.
 

A Department Officer is allowed to put requirements or assign duties to Assistants at their discretion  if they feel it is necessary, such as attendance to department meetings or monthly reports. Requirements and duties must be reasonable and appropriate.
 

Appointment Protocol:

 

Spoiler

 

The respective Division Commander will post a thread about the new vacancy. Each applicant can be given an application and/or interview depending on how the Division Commander wishes to elect the new Officer. In order to be eligible the following requirements must be met.
 

  • Must be a Full Member
  • Active in perspective game and specialized department.
  • The Division Commander may not run for Department Officer.
  • You are not eligible if you have an active probation or Elder Council stipulation preventing you to hold a leadership position. 
     

Whenever a Department Officer is appointed, the Division Commander must announce the appointment on the forums. Upon selecting the Department Officer, the Division Commander must send a notification of the appointment to the Elder Council 48 hours before an official announcement on the forums. While approval is not required, this change ensures that the appointment meets all eligibility requirements.
 

A member applying for the Recruitment Officer position in any Division must first have served as Recruitment Assistant (in any Division) for a minimum of 7 days or have prior experience as a Department Officer or above before becoming a Recruitment Officer.

 

 

Removal Protocol:

 

Spoiler

 

The Division Commander or the Elder Council may remove a Department Officer using the following protocols:
 

If the Division Commander wishes removal:

  • They must give an official notice to the Elder Council and High Elder 48 hours prior to removal of the officer. The Division Commander does not require consent, however must wait the 48 hours after notice is given before removing the officer. The notice must provide any reasoning and evidence towards the removal decision.

If the Elder Council wishes removal:

  • They may only do so when there is a clear violation of the Code of Conduct or actions or inaction that effect the community as a whole negatively that would warrant a warning. Should a warning be given by the Elder Council they must then immediately decide whether or not the warning warrants a full removal from the position or a probation.  The Division Commander should be made aware of the situation before the warning is given and included in the PM to the Department Officer.
     

 The Division Commander and Elder Council may choose to place a Department Officer in a probationary period. This probation period may be any reasonable length, and may add additional duties or responsibilities on the Department Officer.
 

The Department Officer may appeal a complete removal within 3 days after the removal occurs.

Appeal must be made via a Private Message on the Forums with the Division Commander as the intended audience with the Elder Council and High Elder observing the PM.

After the hearing/discussion the Elder Council will vote on the appeal with High Elder and Division Commander present.

If the removal is overturned, the department officer may be placed into a probationary period.
 

The members of the specific Game Division can petition towards their Division Commander in order to remove their Department Officer. With at least 10+ unique signature, which will be sent to the Division Commander and forwarded to the Elder Council and High Elder, the Division Commander will have to make a decision. The Division Commander has seven days to either remove the Department Officer, place the Department Officer on a probationary period, or deny the petition.
 

Should a process of removal for a High Elder, Elder Council, Division Commander, or Department Officer already be in motion. Another removal process within the same chain of command may not be started until the current one has ended.  This prevents the possibility of having retaliatory removal processes begun. Votes for removal should be concluded within three days of the start of the process.

 

 

Assistant:

Assistants are members, and they are not included in the leadership structure. There will be a maximum of 4 assistants per Department Officer, chosen/removed by the Department Officer. You can be an assistant for multiple Departments. A Department Officer may be an assistant for another Department. Department assistants are expected to do the following:
 

  • Assist their Department Officer in overseeing and managing their respective Department.
  • Carry out events in collaboration with fellow assistants and Department Officer.
  • Work in tandem with Department Officer to help with day-to-day activities.
     

Assistants may be given additional rights of access either in game or on the forums in order to perform their duties. A Department Officer must submit their request for additional assistant in-game permissions to their Division Commander, while additional forum permissions requests must be submitted to the Elder Council. The Elder Council may require assistants sign a separate Code of Conduct when receiving additional forum privileges.
 

Appointment Protocol:
 

Spoiler

Department Officers may select up to a maximum of 4 assistants to aid him/her with the Department. If a Department Officer feels like they require more than 4 assistants,  they may submit a request to the Elder Council. The Department Officer will elect and announce his own assistants on the forums. A Trial Member may not be chosen as an assistant.

 

Removal Protocol:

 

Spoiler

 

Department Officers reserve the right to remove an Assistant in their own Department. Notice to their Division Commander is needed, forwarded to the Elder Council and High Elder.  Department Officers must inform the Assistant prior to removal of said reason. Assistants can be removed immediately by their Department Officer or a higher rank if there is a clear violation of the Code of Conduct and/or Guild Rules and Regulation.
 

Assistants are tied to the Department Officer, not the Department itself. After a Department Officer resigns, and a new Department Officer assumes command, all previous assistants are automatically removed. Should they desire to continue, they may reapply to the position with the new Department Officer or be reappointed by the new Department Officer.

 

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Amendment #1:

 

High Elder:

Because of the nature of the leadership positions, and the possible conflicts that can arise, RL/Online relationships are restricted at this level. Remnants of Hope would prefer to prevent any problems that might occur from bias when it comes to administrative decisions within the guild. For that reason, the High Elder is not allowed to be in a relationship with an Elder Council Member, or Division Commanders.

 

Elder Council:

Because of the nature of the leadership positions, and the possible conflicts that can arise, RL/Online relationships are restricted at this level. Remnants of Hope would prefer to prevent any problems that might occur from bias when it comes to administrative decisions within the guild. For that reason, Elder Council members are not allowed to be in a relationship with other Elder Council Members, Division Commanders, or the High Elder. Additionally, if an Elder Council is in a relationship with a member, assistant, or department officer within the guild, they will be expected to abstain from decisions if a conflict concerning that member arises.

 

Division Commander:

Because of the nature of the leadership positions, and the possible conflicts that can arise, RL/Online relationships are restricted at this level. Remnants of Hope would prefer to prevent any problems that might occur from bias when it comes to administrative decisions within the guild. For that reason, Division Commanders are not allowed to be in a relationship with Department Officers, the High Elder, or Elder Council members.  

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Amendment #2:

 

Division Commander:

Old:

Whenever a Department Officer is appointed, the Division Commander must announce the appointment on the forums immediately.

 

New:

Whenever a Department Officer is appointed, the Division Commander must announce the appointment on the forums. Upon selecting the Department Officer, the Division Commander must send a notification of the appointment to the Elder Council 48 hours before an official announcement on the forums. While approval is not required, this change ensures that the appointment meets all eligibility requirements.

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Amendment #3

 

High Elder Duty Added:

 

Expected to attend and lead Community Assembly Meetings

 

--------------------------

 

Elder Council Duty:

 

Old:

Expected to attend and/or lead Community Assembly Meetings on a regular basis.

 

New:

Expected to attend Community Assembly Meetings and lead them if the High Elder is not present.

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Amendment #4

 

The High Elder may veto any guild structure change proposed and approved by the Elder Council within three days of the vote being finalized. The High Elder must state in the proposal the reason why they are vetoing. If the Elder Council disagrees with the veto, they may begin an override process.

  • To override the High Elder veto, all division commanders must be brought in to hear both the proposed changes/additions and the reasons for the veto. A majority (>50%) vote between the Division Commanders is required to override the veto.

 
High Elders will be elected for a term no greater than six months. There will be no limit to how many terms a person may serve, consecutively or non-consecutively, as a High Elder. At the end of a term, applications for the position will be opened. The following must be included in the announcement of the High Elder applications opening:

  • The High Elder must indicate if they wish to seek another term.
  • Each individual EC member must state whether they will remain in their position or wish to resign upon the conclusion of the election. The names, if any, of the EC members who intend to resign must be included in the initial application opening post.

A deadline will be set on the application acceptance after two eligible candidates have applied. This deadline must contain one full weekend. Should the High Elder wish to remain and no applications have been received one month after being opened, the High Elder will be automatically re-elected. During the election, the High Elder is not allowed to use any forum/admin permissions or communication methods that are not readily available to all candidates to campaign or promote themselves.

 

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Amendment #5

 

High Elder eligible candidate criteria added:

 

Have 6+ months of uninterrupted service within the Community. This date will be determined by the day your most recent application was fully accepted from the Trial process.

 

---------------------

 

Department Officer eligible applicant criteria has been modified

 

Old:

  • Full member for at least 30 days. The time of your promotion from Trial Member to Full Member will be the starting point.
  • Active in perspective game and specialized department.
  • Not in an Elder Council placed probation period.
  • Have no current strikes.
  • The Division Commander may not run for Department Officer.

New:

  • Must be a Full Member
  • Active in perspective game and specialized department.
  • Not in an Elder Council placed probation period.
  • Have no current strikes.
  • The Division Commander may not run for Department Officer.

---------------------

 

Division Commander Election Protocol addition:

 

After one application for the Division Commander position is received, the application will remain open for a period of 1 week following. If no additional applications are received for the position, the sole applicant, assuming he/she is qualified, will be appointed by the Elder Council as the new Division Commander effective immediately.

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Amendment #6

 

High Elder Election Protocol modified to preserve position continuity.

 

Old:

 

High Elders will be elected for a term no greater than six months. There will be no limit to how many terms a person may serve, consecutively or non-consecutively, as a High Elder. At the end of a term, applications for the position will be opened. The following must be included in the announcement of the High Elder applications opening:

 

New:

 

High Elders will be elected for a term no greater than six months. There will be no limit to how many terms a person may serve, consecutively or non-consecutively, as a High Elder. On the first day of the month preceding the end of term, applications for the position will be opened. The following must be included in the announcement of the High Elder applications opening:

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Amendment #7

 

The Elder Council has discussed and approved the following changes to the Guild Structure:

 

7.a) Department Officer: Removal Protocol

 

Old:

 

Quote

 

The Division Commander or the Elder Council may remove a Department Officer. If the Division Commander wishes removal, they must give an official notice to the Elder Council and High Elder 48 hours prior to removal of the officer. The Division Commander does not require consent, however must wait the 48 hours after notice is given before removing the officer. The notice must provide any reasoning and evidence towards the removal decision. In cases where there is a clear violation of the Code of Conduct and/or Guild Rules and Regulations, the Elder Council and High Elder reserve the right to grant separate penalties.
 
The Division Commander and Elder Council may choose to place a Department Officer in a probationary period. This probation period may be any reasonable length, and may add additional duties or responsibilities on the Department Officer.
 
The Department Officer may appeal a complete removal within 3 days after the removal occurs.

  • Appeal must be made via a Private Message on the Forums with the Division Commander as the intended audience with the Elder Council and High Elder observing the PM.
  • After the hearing/discussion the Elder Council will vote on the appeal with High Elder and Division Commander present.
  • If the removal is overturned, the department officer may be placed into a probationary period.

The members of the specific Game Division can petition towards their Division Commander in order to remove their Department Officer. With at least 10+ unique signature, which will be sent to the Division Commander and forwarded to the Elder Council and High Elder, the Division Commander will have to make a decision. The Division Commander has seven days to either remove the Department Officer, place the Department Officer on a probationary period, or deny the petition.

 

New:

 

Quote

 

The Division Commander or the Elder Council may remove a Department Officer using the following protocols:

 

If the Division Commander wishes removal:

  • They must give an official notice to the Elder Council and High Elder 48 hours prior to removal of the officer. The Division Commander does not require consent, however must wait the 48 hours after notice is given before removing the officer. The notice must provide any reasoning and evidence towards the removal decision.

If the Elder Council wishes removal:

  • They may only do so when there is a clear violation of the Code of Conduct or actions or inaction that effect the community as a whole negatively that would warrant a strike. Should a strike be given by the Elder Council they must then immediately decide whether or not the strike warrants a full removal from the position or a probation.  The Division Commander should be made aware of the situation before the strike is given and included in the PM to the Department Officer.

 
The Division Commander and Elder Council may choose to place a Department Officer in a probationary period. This probation period may be any reasonable length, and may add additional duties or responsibilities on the Department Officer.
 
The Department Officer may appeal a complete removal within 3 days after the removal occurs.

  • Appeal must be made via a Private Message on the Forums with the Division Commander as the intended audience with the Elder Council and High Elder observing the PM.
  • After the hearing/discussion the Elder Council will vote on the appeal with High Elder and Division Commander present.
  • If the removal is overturned, the department officer may be placed into a probationary period.

The members of the specific Game Division can petition towards their Division Commander in order to remove their Department Officer. With at least 10+ unique signature, which will be sent to the Division Commander and forwarded to the Elder Council and High Elder, the Division Commander will have to make a decision. The Division Commander has seven days to either remove the Department Officer, place the Department Officer on a probationary period, or deny the petition.

 

7.b ) Petitions/Protocols for Removal between Positions (High Elder, Elder Council, Division Commander, Department Officer)

[to be added to all Officer and up Removal Protocols]

 

Should a process of removal for a High Elder, Elder Council, Division Commander, or Department Officer already be in motion. Another removal process within the same chain of command may not be started until the current one has ended.  This prevents the possibility of having retaliatory removal processes begun. Votes for removal should be concluded within three days of the start of the process.

 

7.c) 45 day eligibility requirement

 

Old:

Quote

Elder Council members, Division Commanders, and Department Officers who have accepted their current position and rank within 45 days of the High Elder position vacancy are ineligible to run.  This requirement ensures a reduced turnover rate in leadership positions. Continuity of leadership within the guild, its Divisions, and its Departments is essential for balance and efficiency within our leadership.

Quote

 

Division Commanders and Department Officers who have accepted their current position and rank within 45 days of the Elder Council position vacancy are ineligible to run.  This requirement ensures a reduced turnover rate in leadership positions. Continuity of leadership within the guild, its Divisions, and its Departments is essential for balance and efficiency within our leadership.

Quote

 

The High Elder, Elder Council members, and Department Officers who have accepted their current position and rank within 45 days of the Division Commander position vacancy are ineligible to run.  This requirement ensures a reduced turnover rate in leadership positions: continuity of leadership within the guild, its Divisions, and its Departments is essential for balance and efficiency within our leadership.

 

New:

Quote

Elder Council members, Division Commanders, and Department Officers who have accepted their current position and rank within 45 days of the High Elder position vacancy are ineligible to run.  This requirement ensures a reduced turnover rate in leadership positions. Continuity of leadership within the guild, its Divisions, and its Departments is essential for balance and efficiency within our leadership. Exceptions to this requirement can be made at the approval of the Elder Council on a case by case basis.

Quote

Division Commanders and Department Officers who have accepted their current position and rank within 45 days of the Elder Council position vacancy are ineligible to run.  This requirement ensures a reduced turnover rate in leadership positions. Continuity of leadership within the guild, its Divisions, and its Departments is essential for balance and efficiency within our leadership. Exceptions to this requirement can be made at the approval of the Elder Council on a case by case basis.

Quote

The High Elder, Elder Council members, and Department Officers who have accepted their current position and rank within 45 days of the Division Commander position vacancy are ineligible to run.  This requirement ensures a reduced turnover rate in leadership positions: continuity of leadership within the guild, its Divisions, and its Departments is essential for balance and efficiency within our leadership. Exceptions to this requirement can be made at the approval of the Elder Council on a case by case basis, unless it is the High Elder.

 

7.d) High Elder Election Protocol: Elder Council Intent Statements

[to be removed from the HE Election Protocol]

Quote


Each individual EC member must state whether they will remain in their position or wish to resign upon the conclusion of the election. The names, if any, of the EC members who intend to resign must be included in the initial application opening post.

 

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Amendment #8

 

Old:

 

 

The respective Division Commander will post a thread about the new vacancy. Each applicant can be given an application and/or interview depending on how the Division Commander wishes to elect the new Officer. In order to be eligible the following requirements must be met.

  • Must be a Full Member
  • Active in perspective game and specialized department.
  • Not in an Elder Council placed probation period.
  • Have no current strikes.
  • The Division Commander may not run for Department Officer.

 

New: (addition only, applies only to recruitment officer)

 

 

 

A member applying for the Recruitment Officer position in any Division must first have served as Recruitment Assistant (in any Division) for a minimum of 7 days or have prior experience as a Department Officer or above before becoming a Recruitment Officer.

 

The Elder Council has found the Recruitment Officer position to be particularly involved with our entire community, as well as highly dependent on constant activity and dedication to the position.

 

The outgoing RO (if there is one) or DC (if there isn't) are able and encouraged to promote any interested applicants to assistants for the seven days to get that requirement filled, or as soon as they feel comfortable doing so. The intent of this amendment is not to limit who becomes Recruitment Officer in any of our divisions, but instead to make sure they are first able to see and are ready for the workload this Officer position brings, as a Recruitment officer becoming absent or unable to fulfill their duties has a large impact on our shared community.

 

Being a Recruitment Assistant or an Officer+ will allow them to see the Recruitment Process as well as be a part of it before having full responsibility for its workings.

 

Please note that this rule is not retroactive - we fully support our current Recruitment Officers as well as our temporary Recruitment Officers as well as their assistants!

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Amendment #9
 
Old:
 

After one application for the Division Commander position is received, the application will remain open for a period of 1 week following. If no additional applications are received for the position, the sole applicant, assuming he/she is qualified, will be appointed by the Elder Council as the new Division Commander effective immediately.

  
New:
 

After one application for the Division Commander position is received, the application will remain open for a period of 1 week following. If no additional applications are received for the position, the sole applicant, if he or she is deemed qualified, will be appointed by the Elder Council as the new Division Commander effective immediately.

 

 
Old:
 

After each nominee posts their statement, voting will be frozen for 5 days for a community Q&A. The Q&A can consist of questions directed at an individual nominee or to all the nominees. The Elder Council reserves the right to organize a formal Community Assembly Meeting to have the Q&A's be more direct. After the 5 days, there will be a community wide vote (with the exception of Trial Members and Elder Councilors). The length of the vote will be determined by the Elder Council, but will be no more than 14 days. The timespan of the vote must include one full weekend.

 
New:
 

After each nominee posts their statement, voting will be frozen for 5 days for a community Q&A. The Q&A can consist of questions directed at an individual nominee or to all the nominees. The Elder Council reserves the right to organize a formal Community Assembly Meeting to have the Q&A's be more direct. After the the Q&A is complete there will be a 7 day community wide vote (with the exception of Trial Members and Elder Councilors.)

 

 

 

Old:
 

The High Elder may veto any guild structure change proposed and approved by the Elder Council within three days of the vote being finalized. The High Elder must state in the proposal the reason why they are vetoing. If the Elder Council disagrees with the veto, they may begin an override process.

  • To override the High Elder veto, all division commanders must be brought in to hear both the proposed changes/additions and the reasons for the veto. A majority (>50%) vote between the Division Commanders is required to override the veto.

 
 New:
 

If the Elder Council wishes to override the veto, they must present the motion to the community for a vote. The vote will run for 5 days.  If greater than 2/3rds (66%) of the total votes are in favor of the change, the veto is overridden and the motion is passed.

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Amendment #10

Old:

You are not eligible if you have been placed in an Elder Council Probation Period or have any current strikes

 

New:

You are not eligible if you have an active probation or Elder Council stipulation preventing you to hold a leadership position. 

 


Old:
 
Not in an Elder Council placed probation period.

Have no current strikes


New:

You are not eligible if you have an active probation or Elder Council stipulation preventing you to hold a leadership position. 


 

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Amendment #11

Old:

High Elders will be elected for a term no greater than six months. There will be no limit to how many terms a person may serve, consecutively or non-consecutively, as a High Elder. On the first day of the month preceding the end of term, applications for the position will be opened. The following must be included in the announcement of the High Elder applications opening:

  • The High Elder must indicate if they wish to seek another term.

A deadline will be set on the application acceptance after two eligible candidates have applied. This deadline must contain one full weekend. Should the High Elder wish to remain and no applications have been received one month after being opened, the High Elder will be automatically re-elected. During the election, the High Elder is not allowed to use any forum/admin permissions or communication methods that are not readily available to all candidates to campaign or promote themselves.

New:

High Elders will be elected for a term no greater than six months. There will be no limit to how many terms a person may serve, consecutively or non-consecutively, as a High Elder. On the first day of the month preceding the end of term, applications for the position will be opened. The following must be included in the announcement of the High Elder applications opening:

  • The High Elder must indicate if they wish to seek another term.
  • A two-week period for potential candidates to apply, ending on the 15th of the month.

At the end of the two-week application acceptance period, depending whether-or-not the current High Elder seeks another term and depending on the number of eligible candidates who are nominated, one of the following will occur:

  • If the current High Elder seeks another term and there are no eligible candidates who applied, the current High Elder is automatically re-elected as High Elder.
  • If the current High Elder seeks another term and one or more eligible candidates are nominated, an election will occur. During the election, the High Elder is not allowed to use any forum/admin permissions or forms of communication that are not readily available to all candidates to campaign or promote him or herself.
  • If the current High Elder does not seek another term and two or more eligible candidates are nominated, an election will occur.
  • If the current High Elder does not seek another term and only one or no eligible candidate is nominated, the election will be suspended until at least two eligible candidates are nominated. If this does not occur before the end of the current High Elder's term, the office will be vacated until a time when the requirements for an election are met.

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Amendment #12:

Old:

 

Quote

The Division Commander is essentially the Guild Leader in each game. They have every single administrative power available to them in-game and are expected to be the face for the Community in their respective game. When it comes to in-game activities and happenings, the Division Commander has the authority to carry out his/her ideas and visions. The Elder Council is expected to take a step back to the Division Commander and entrust them to run the in-game guild as the Elder Council focuses on the entire community.

  • Ensure their current Division is functioning properly and up to Community standards.
  • Uphold and enforce guild policies and code of conduct.
  • Collaborate with their respective Elder Council, ensuring their role is being done to expectations.
  • Oversees and delegate tasks to respective officers and ensures all Departments are running efficiently.
  • Submits Monthly Division reports to the Elder Council for a written record of events.
  • Expected to be the bridge and voice for their own Division with the Elder Council.
  • Will hold the Guildmaster/Leader title in-game if the High Elder and/or Elder Councilor are not active in said game.
  • Moderates the members in their division. Moreover, Division Commanders are the point of contact for any issues and problems their members may have.
  • Be the face of the community in their game division; show class and represent Remnants of Hope with integrity.
  • Required to vote on Stage III Trial Member acceptance threads for Recruitment.

 

New:

 

Quote

The Division Commander is essentially the Guild Leader in each game. They have every single administrative power available to them in-game and are expected to be the face for the Community in their respective game, and the representative of their division in matters of policy changes. When it comes to in-game activities and happenings, the Division Commander has the authority to carry out his/her ideas and visions. The Elder Council is expected to take a step back to the Division Commander and entrust them to run the in-game guild as the Elder Council focuses on the entire community.

  • Ensure their current Division is functioning properly and up to Community standards.
  • Uphold and enforce guild policies and code of conduct.
  • Have the option to review and participate in discussions involving Code of Conduct and Guild Structure changes.
  • Collaborate with their respective Elder Council, ensuring their role is being done to expectations.
  • Oversees and delegate tasks to respective officers and ensures all Departments are running efficiently.
  • Submits Monthly Division reports to the Elder Council for a written record of events.
  • Expected to be the bridge and voice for their own Division with the Elder Council.
  • Will hold the Guildmaster/Leader title in-game if the High Elder and/or Elder Councilor are not active in said game.
  • Moderates the members in their division. Moreover, Division Commanders are the point of contact for any issues and problems their members may have.
  • Be the face of the community in their game division; show class and represent Remnants of Hope with integrity.
  • Required to vote on Stage III Trial Member acceptance threads for Recruitment.

 

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Amendment #13

a. (Elder Council)

Old:

Quote

Maintaining and overseeing the community as a whole, including settling disputes.

New:

Quote

Maintaining and overseeing the community as a whole, including, but not limited to, settling disputes, making policy changes and creating policies.

b. (High Elder)

Old: 

Quote

Oversees the Elder Council to ensure they are allowing the Division Commanders to act as the Game Leaders for their respective games. High Elder will ensure the Elder Council remains focused on the Remnants of Hope Gaming Community, whilst the Division Commanders focused on everything within their game.

New:

Quote

Oversees the Elder Council to ensure they are allowing the Division Commanders to act as the Game Leaders for their respective games. High Elder will ensure the Elder Council remains focused on the Remnants of Hope Gaming Community and is adhering to the Elder Council Policies, whilst the Division Commanders focused on everything within their game.

c. (Division Commander and Department Officer)

Division Commander Old:

Quote

If a Division Commander must go on a Leave of Absence longer than 3 days, they are required to appoint a current Department Officer or the Elder Council as a temporary Division Commander. This Department Officer will not receive additional in game or forum powers, however is allowed to make decisions as the acting Division Commander. The Division Commander must send a PM to the Elder Council and the High Elder indicating which officer is to be in charge, as well as announce it in their Leave of Absence post. If no choice is made, the Elder Council  is automatically appointed.  Upon their return, the Division Commander resumes all responsibilities and authority.

Division Commander New:

Quote

If a Division Commander must go on a Leave of Absence longer than 3 days, they are required to appoint a current Department Officer or the Elder Council as a temporary Division Commander. This Department Officer will not receive additional in game or forum powers, however is allowed to make decisions as the acting Division Commander. The Division Commander must send a PM to the Elder Council and the High Elder indicating which officer is to be in charge, as well as announce it in their Leave of Absence post. If no Leave of Absence is posted or temporary replacement choice is made, the Elder Council is automatically appointed after three days.  Upon their return, the Division Commander resumes all responsibilities and authority.

Department Officer Old:

Quote

If a Department Officer must go on a Leave of Absence longer than 3 days, they are required to appoint a current assistant within their department or the Division Commander as the temporary Department Officer. An assistant  will not receive additional in game or forum powers, however is allowed to make decisions as the acting Department Officer. The Department Officer  must send a PM to their Division Commander indicating who is to be in charge, as well as announce it in their Leave of Absence post. If no choice is made, the Division Commander is automatically appointed. Upon their return, the Department Officer resumes all responsibilities and authority.

Department Officer New:

Quote

If a Department Officer must go on a Leave of Absence longer than 3 days, they are required to appoint a current assistant within their department or the Division Commander as the temporary Department Officer. An assistant  will not receive additional in game or forum powers, however is allowed to make decisions as the acting Department Officer. The Department Officer must send a PM to their Division Commander indicating who is to be in charge, as well as announce it in their Leave of Absence post. If no Leave of Absence is posted or temporary replacement choice is made, the Division Commander is automatically appointed after three days. Upon their return, the Department Officer resumes all responsibilities and authority.

 

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Amendment #14

Old:
 

Quote

The High Elder may veto any guild structure change proposed and approved by the Elder Council within three days of the vote being finalized. The High Elder must state in the proposal the reason why they are vetoing. If the Elder Council disagrees with the veto, they may begin an override process.

  • If the Elder Council wishes to override the veto, they must present the motion to the community for a vote. The vote will run for 5 days.  If greater than 2/3rds (66%) of the total votes are in favor of the change, the veto is overridden and the motion is passed.


New:
 

Quote

The High Elder may veto any guild structure change and/or Elder Council Policy change proposed and approved by the Elder Council within three days of the vote being finalized. The High Elder must state in the proposal the reason why they are vetoing. If the Elder Council disagrees with the veto, they may begin an override process.

  • If the Elder Council wishes to override the veto, they must present the motion to the community for a vote. The vote will run for 5 days.  If greater than 2/3rds (66%) of the total votes are in favor of the change, the veto is overridden and the motion is passed.

 

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Congratulations to Neo, Beetle, and Jinn Galia, on being the Members of the months for October for their primary divisions!

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